N.Y. Comp. Codes R. & Regs. tit. 9, § 301.5 – Procedure for application to use State property for other than public assemblies.

(a) Requests to use State property shall be made in the form prescribed by the commissioner at least 30 calendar days prior to the requested use date. The application must be signed by the applicant, or an authorized officer thereof and must identify any special requirements of the proposed function or participants and must completely detail the nature and salient features of the program and the expected attendance. The office shall respond to timely filed applications not later than five days prior to the requested use date.
(b) The total fee to be charged, including maintenance, custodial, security and special fees, will be specified by the commissioner on the approved application form. The approved application shall also contain the following information:
1. (1) the exact State facilities for which the request is approved;
2. (2) the time and date for which the State facility use is approved; and
3. (3) any conditions, limitations or other modifications of the application.
(c) Upon notification by the commissioner of approval of its application, applicant shall make payment in full by certified check or money order payable to the New York State Office of General Services, or credit card, where the capability exists, at least three State workdays prior to the date of requested use. Cash payments will only be accepted where warranted by special circumstances. Approval of an application shall be deemed revoked if payment is not made in a timely manner.