N.Y. Comp. Codes R. & Regs. tit. 9, § 298.11 – Consultation with advisory bodies, public and private groups.

(a) The SASP will arrange for and participate in local, regional and statewide meetings of such public and private organizations and associations representing public agencies, education, public health and civil defense, to present information on the program, discuss procedures and problems and to obtain recommendations as to donee needs, resources and special requirements, the utilization of donable property by donees, and the distribution of property to fill existing needs.
(b) The SASP will regularly provide and disseminate information on the donation program in the form of bulletins, announcements, procedural circulars, property listings and other informational media, including surveys of specific needs, to State and local officials and to heads of nonprofit institutions and organizations.
(c) The SASP will survey (in consultation with advisory bodies and public and private groups) eligible donees to provide expressions of need for specific items so that the SASP may advise the GSA of requirements for specific items of property to meet specific and unusual needs.
1. (1) The SASP may establish an advisory board, for the purpose of meeting periodically, reporting on the donation program, and to obtain expressions of need and interest from eligible donees so that GSA may be advised of such requirements, including requirements for specific items of property.
2. (2) The membership of such board would be composed of representatives of both public and private donee agencies, institutions and organizations, and would include, but not be limited to, representatives of the following activities:
  1. (i) State: Education Department; Department of Health.
  2. (ii) Local: Associations of city, county and town officials.
  3. (iii) Nonprofit: Education; public health organizations.
(d)