(a) The director of the division designates the following person as the personal privacy protection officer:

Director of Human Resources Management

New York State Division for Youth

84 Holland Avenue

Albany, NY 12208

The personal privacy protection officer is responsible for ensuring that the agency complies with the provisions of the Personal Privacy Protection Law and the regulations set out herein.

(b) The personal privacy protection officer shall make appropriate responses to requests for access to, or amendment, correction or disclosure of records as provided in this Subpart. The personal privacy protection officer shall also:

1. (1) maintain a current list of division records that contain personal information retrievable by use of a data subject's name or other identifier;
2. (2) provide assistance to data subjects seeking to learn whether the division maintains records pertaining to them;
3. (3) coordinate the development of written materials for division employees which explain their responsibilities under article 6-A of the Public Officers Law and this Subpart;
4. (4) ensure that the provisions of this Subpart are applied to any contract executed for the operation of a system of records, or for research, evaluating or reporting;
5. (5) coordinate the development of any additional administrative, technical and physical safeguards to ensure the security of records; and
6. (6) coordinate the development of privacy impact statements and supplemental statements.