(a) The Chairman of the State Liquor Authority is responsible for insuring compliance with the regulations in this Part and designates the following persons as records access officers:

1. (1) Secretary to the Authority.
2. (2) Deputy commissioner in charge of compliance bureau.
3. (3) Deputy commissioner in charge of Zone II office.
4. (4) Deputy commissioner in charge of Zone III office.

(b) Records access officers are responsible for insuring appropriate agency response to public requests for access to records. However, the public shall not be denied access to records through officials who have in the past been authorized to make records or information available. Records access officers shall assure that personnel:

1. (1) Maintain an up-to-date subject matter list.
2. (2) Assist the requester in identifying requested records, if necessary.

3. (3) Upon locating the records, take one of the following actions in accordance with section 95.6(b) of this Part:

   1. (i) Make records promptly available for inspection; or
   2. (ii) Deny access to the records in whole or in part and explain in writing the reasons therefor.

4. (4) Upon request for copies of records:

   1. (i) Make a copy available upon payment or offer to pay established fees, if any, in accordance with section 95.8 of this Part; or
   2. (ii) Permit the requester to copy those records.
5. (5) Upon request, certify that a transcript is a true copy of records copied.

6. (6) Upon failure to locate records, certify that:

   1. (i) The State Liquor Authority is not the legal custodian for such records, or
   2. (ii) The records of which the State Liquor Authority is the legal custodian, after diligent search, cannot be found.