N.Y. Comp. Codes R. & Regs. tit. 9, § 7322.3 – Reporting incidents other than youth deaths.

(a) As required in section 7322.2 of this Part, whenever a reportable incident occurs at a facility, the director, or designee, shall report such incident to the commission pursuant to the following requirements:
1. (1) all major disturbances, escapes, youth group actions, personnel group actions, hostage situations, natural/civil emergencies, major maintenance/service disruptions, or any incident during which control at a facility is lost or partially lost shall be reported immediately upon occurrence or discovery in a form and manner as required by the commission;
2. (2) all assaults, sexual assaults, sexual abuse, employee misconduct, communicable reportable disease, contraband, escape attempts, fires, attempted suicides, self-inflicted injuries, serious accidental injuries, or occurrence(s) that disrupt the normal operations of a facility, or that involve injury to youth or staff resulting in hospital treatment shall be reported, in a form and manner as required by the commission, within 24 hours of occurrence or discovery.
(b) The director, or designee, shall provide follow-up reports for specified incidents as required by the commission. Such follow-up reports shall be submitted in writing to the commission in a form and manner as required by the commission, as soon as practicable, but no later than 30 days following the initial report.
(c) When additional pertinent facts are discovered about an incident after the director, or designee has submitted the follow-up report to the commission, such information shall be forwarded in writing, in a form and manner as required by the commission, as soon as practicable, but no later than 14 days following discovery.