N.Y. Comp. Codes R. & Regs. tit. 9, § 7306.6 – Records of supervision.

(a) All written records pertaining to supervision, as required in this section, shall be recorded legibly in ink, in a bound ledger of consecutively numbered pages, and shall be maintained for each living unit and program area. Such records shall include, but not be limited to, the following information:
1. (1) the name or designation of the living unit or program area for which the supervision is being maintained;
2. (2) the name(s) of staff conducting the supervision;
3. (3) the date and time when supervision is initiated and concluded; and
4. (4) any significant events or activities occurring during supervision, including, but not limited to:
  1. (i) the date and time of such event or activity;
  2. (ii) the names of all youth and staff involved;
  3. (iii) staff response to such event or activity if applicable, including a summary of what occurred; and
  4. (iv) a description of any change in the physical or mental condition of any youth involved in such event or activity.
(b) Each entry recorded in the ledger required pursuant to this section shall include the signature of the staff member making the entry.
(c) Alterations made by staff to any entries contained within such ledger shall be:
1. (1) accomplished by staff drawing a single line through the entry to be changed which does not prevent the original entry from being read; and
2. (2) dated and signed by the staff making the alteration with the reason(s) noted for altering the record.
(d) Notwithstanding the provisions of this section requiring a bound ledger, records pertaining to supervision may be recorded on a computerized log. Entries made on a computerized log shall identify the staff making such entry. Entries made on a computerized log shall not be erased. Alterations to entries shall be made by making an additional entry.