N.Y. Comp. Codes R. & Regs. tit. 9, § 7305.2 – Authority for admissions.

(a) Prior to the admission of any youth, facility staff performing intake and admissions functions shall examine the committing instrument or document which serves as the basis for the admission. Youth shall be admitted to a facility only when:
1. (1) an examination of available youth identification confirms that a youth's identity corresponds with any information accompanying such document;
2. (2) reasonable efforts have been made to confirm that the youth is of proper age for admission to the facility. If the youth has not reached his or her 16th birthday, such youth shall not be admitted to the facility;
3. (3) reasonable efforts have been made to confirm that the commitment document bears the signature of a magistrate or other appropriate authority; and
4. (4) it has been determined that the commitment document is not otherwise defective so as to render the admission of a youth unlawful.
(b) The director shall designate facility staff members to be responsible for admitting youth in accordance with the provisions of this Part.
(c) Persons delivering a youth to a facility shall present identification as required by the admitting facility.
(d) The admissions process shall include the recording of:
1. (1) the name of the youth received;
2. (2) the authority for admission to the facility;
3. (3) an itemization of all documents and property received with the youth;
4. (4) the date and time of admission; and
5. (5) the name, rank, badge number and authority of delivering officer.