N.Y. Comp. Codes R. & Regs. tit. 9, § 7077.7 – Recordkeeping and reporting.

(a) Any restriction, determination, extension, review or approval required or authorized by this Part shall be made by the chief administrative officer in writing, and shall state the specific facts and underlying reasons.
(b) Each facility shall maintain all records required by subdivision (a) of this section in a centralized location.
(c) Each facility shall publish monthly reports on its website, with semi-annual and annual cumulative reports, of the total number of people who are in residential rehabilitation units on the first day of each month. The reports shall provide a breakdown of the number of people in residential rehabilitation units by:
1. (1) age;
2. (2) race;
3. (3) gender;
4. (4) special health accommodations or needs;
5. (5) need for and participation in substance use disorder programs; and
6. (6) pregnancy status.