(a) Prior to the admission of any prisoner, facility staff performing receiving and admissions functions shall examine the committing instrument or document which serves as the basis for the admission. Prisoners shall be admitted to a facility only when:

1. (1) an examination of available prisoner identification confirms that a prisoner's identity corresponds with any information accompanying such document;
2. (2) reasonable efforts have been made to confirm that the prisoner is of proper age for admission to a correctional facility in the State of New York. If the prisoner has not reached his or her 16th birthday, such prisoner shall not be admitted to the facility, except in accordance with section 304.1 of the Family Court Act or section 510.15 of the Criminal Procedure Law;
3. (3) reasonable efforts have been made to confirm that the commitment document bears the signature of a magistrate or other appropriate authority;
4. (4) it has been confirmed that the prisoner has been committed or otherwise authorized for admission to the receiving facility, and is not intended for commitment to another facility;
5. (5) it has been determined that the commitment document is not otherwise defective so as to render the admission of a prisoner unlawful; and
6. (6) an examination of the sentencing commitment, for eligible inmates of another state detained by agreement pursuant to Part 7205 of this Title, confirms that such inmate has been sentenced by a court of the other state to a term of imprisonment allowable pursuant to section 500-o of the Correction Law.

(d) The admissions process shall include the recording of:

1. (1) the name of the prisoner received;
2. (2) the authority for admission to the facility;
3. (3) an itemization of all documents and property received with the prisoner;
4. (4) the date and time of admission; and
5. (5) the name, rank, badge number and authority of delivering officer.