N.Y. Comp. Codes R. & Regs. tit. 8, § 2302.5 – Advisory council activities.

(a) Throughout the second year of title IV of the Elementary and Secondary Education Act the State advisory council has been very active in fulfilling its advisory role. The title IV of the Elementary and Secondary Education Act administrators and evaluators have worked with the advisory council in supplying necessary information to council members concerning major policy issues associated with the program. Examples of advisory activities taken from minutes of council meetings over the past year include:
1. (1) review of the part B formula with subsequent recommendations;
2. (2) consideration of New York's overall part C strategy of transferring success;
3. (3) specific review and recommendations concerning part C priorities, allocations and project review and approval criteria;
4. (4) discussions regarding the maintenance of effort problem in New York State associated with part B;
5. (5) review of title IV of the Elementary and Secondary Education Act—Strengthening State and Local Education Agency programs;
6. (6) advice on the preparation of the title IV of the Elementary and Secondary Education Act annual program plan.
(b) During fiscal year 1978, the advisory council plans to continue active consideration of title IV of the Elementary and Secondary Education Act policy issues. The following planned agendas of council meetings indicate many of the policy areas which will be addressed in the 1978 fiscal year. Major issues for part B include consideration of the part B formula for fiscal year 1978, consideration of the outcomes of part B, review of the implementation of procedures for project monitoring and evaluation and review of planning requirements for part B projects in fiscal year 1978. Major issues for part C include establishing allocations for fiscal year 1978, review of project validation and monitoring procedures and evaluating the overall strategy of transferring success under part C. Major issues under strengthening State and local education agencies include priorities for fiscal year 1978 and review of projects supported by these funds.
Advisory Council Agendas
September 1977
(i) Review of annual program plan and status report on USOE approval
(ii) E.S.E.A. title IV of the Elementary and Secondary Education Act—part B
(ii) (a) Fiscal year 1977
(ii) (1) Status report on funded projects
(ii) (2) Review and advise on monitoring process
(ii) (3) Review and advise on project evaluation procedures
(ii) (4) Review and advise on overall evaluation findings
(ii) (b) Fiscal year 1978
(ii) (1) Review and advise on application and guidelines
(ii) (2) Status report on actual $ allocation
(ii) (3) Review and advise on plans for regional meetings
(iii) E.S.E.A. title IV of the Elementary and Secondary Education Act—part C (local projects)
(iii) (a) Fiscal year 1976 and fiscal year 1977
(iii) (1) Status report on funded projects
(iii) (2) Review and advise on monitoring process
(iii) (3) Review and advise on project evaluation procedures
(iii) (4) Review and advise on overall evaluation findings
(iii) (b) Fiscal year 1978
(iii) (1) Review and advise on application and guidelines
(iii) (2) Review and advise on plans for regional meetings
(iv) E.S.E.A. title IV of the Elementary and Secondary Education Act—part C (strengthening State Education Departments)
(iv) (a) Fiscal year 1977
(iv) (1) Review and advise on evaluation data for each project
(iv) (b) Fiscal year 1978
(iv) (1) Selected reports on funded projects
(iv) (2) Suggestions regarding evaluating projects
(v) Review and advise on evaluation plan for E.S.E.A. title IV of the Elementary and Secondary Education Act for fiscal year 1978
(vi) Review and advise on E.S.E.A. title IV annual report for fiscal year 1977
December 1977
(i) Review and approval of E.S.E.A. title IV of the Elementary and Secondary Education Act annual report
(ii) E.S.E.A. title IV—part B
(ii) (a) A. Fiscal year 1977
(ii) (1) Review and advise on monitoring and project evaluation findings
(ii) (2) Review and advise on overall evaluation findings
(ii) (b) Fiscal year 1978
(ii) (1) Review and advise on implementation steps
(ii) (c) Review and advise on Board of Regents Federal Legislative Brochure
(iii) E.S.E.A. title IV of the Elementary and Secondary Education Act—part C (local)
(iii) (a) Fiscal year 1976 and fiscal year 1977
(iii) (1) Review and advise on monitoring and project evaluation findings
(iii) (2) Review and advise on overall evaluation findings
(iii) (b) Fiscal year 1978
(iii) (1) Review and advise on implementation steps
(iv) E.S.E.A. title IV of the Elementary and Secondary Education Act—part C (strengthening State Education Departments)
(iv) (a) Selected reports on funded projects for fiscal year 1978
February 1978
(i) Public Hearing
(ii) E.S.E.A. title IV of the Elementary and Secondary Education Act—part B
(ii) (a) Fiscal year 1977
(ii) (1) Review and advise on monitoring and project evaluation findings
(ii) (2) Review and advise on overall evaluation findings
(ii) (b) Fiscal year 1978
(ii) (1) Review and advise on implementation steps
(ii) (2) Status report on funding projects
(ii) (3) 3. Review and advise on overall evaluation findings
(ii) (c) Fiscal year 1979
(ii) (1) Review and advise on suggestions for fiscal year 1979
(iii) E.S.E.A. title IV of the Elementary and Secondary Education Act—part C (local)
(iii) (a) Fiscal year 1976 and fiscal year 1977
(iii) (1) Review and advise on monitoring and project evaluation findings
(iii) (2) Review and advise on overall evaluation findings
(iii) (b) Fiscal year 1978
(iii) (1) Review and advise on implementation steps
(iii) (2) Status report on funding projects
(iii) (3) Review and advise on overall evaluation findings
(iii) (c) Fiscal year 1979
(iii) (1) Review and advise on suggestions for fiscal year 1979
April 1978
(i) Review and advise on E.S.E.A. title IV of the Elementary and Secondary Education Act annual program plan for fiscal year 1979
(ii) E.S.E.A. title IV of the Elementary and Secondary Education Act—part B.
(ii) (a) Fiscal year 1977
(ii) (1) Review and advise on monitoring and project evaluation findings
(ii) (2) Review and advise on evaluation findings
(ii) (b) Fiscal year 1978
(ii) (1) Review and advise on funded projects
(ii) (2) Review and advise on evaluation findings
(iii) E.S.E.A. title IV of the Elementary and Secondary Education Act—part C (local)
(iii) (a) Fiscal year 1976 and fiscal year 1977
(iii) (1) Review and advise on monitoring and project evaluation findings
(iii) (2) Review and advise on evaluation findings
(iii) (b) Fiscal year 1978
(iii) (1) Review and advise on funded projects
(iii) (2) Review and advise on evaluation findings
(iv) E.S.E.A. title IV of the Elementary and Secondary Education Act—part C (strengthening State Education Departments)
(iv) (1) Selected reports on funded projects for fiscal year 1978
1. (1) The New York State Advisory Council for title IV of the Elementary and Secondary Education Act has accepted full responsibility for evaluating the overall effectiveness of the title IV of the Elementary and Secondary Education Act program. Evaluation of the title IV of the Elementary and Secondary Education Act program has been a topic at every council meeting held during the past fiscal year. The evaluation plan for each fiscal year is developed in accord with State advisory council policies and subjected to their review with revisions being incorporated into the plan based on their recommendations. Status reports by evaluators concerning implementation of the evaluation plan have been presented to the advisory council at each of its meetings. These reports have been helpful in increasing the council's understanding of the evaluation process. The practice of utilizing status reports will be continued in fiscal year 1978.
2. (2) During the coming fiscal year, efforts will be made to generate special evaluation reports which will be particularly helpful to advisory council members in fulfilling their advisory role. These special reports will be timed to coincide with major policy determinations facing the council. Examples of proposed reports include: report on the status of the maintenance of effort problem under title IV of the Elementary and Secondary Education Act—parts B and C; report on the financial impact of the part B formula on various types of local districts; report on the outcomes of the monitoring process for part C projects; report on the utility of the part C strategy of transferring successes. Additional reports will be generated for selected part C strengthening projects.
  (d) Reporting activities.
  During the 1978 Federal fiscal year, the advisory council plans to fulfill its reporting responsibilities as outlined in section 403(b) of The Elementary and Secondary Education Act through the publication of an annual report for fiscal year 1977. The report will discuss the council's activities, recommendations as well as its evaluation procedures and results. The report will be disseminated to local school districts and interested agencies and organizations throughout the State.
(c) Evaluation activities.