N.Y. Comp. Codes R. & Regs. tit. 6, § 635.2 – Applications for State aid.

(a) Any eligible county or city desiring State aid for local environmental conservation activities shall submit an application therefor to the commissioner by November 1 of the year preceding the calendar year for which funds are so requested.
(b) State aid applications shall be accompanied by a detailed program plan in a form acceptable to the commissioner, consisting of:
1. (1) A schedule of functions and activities to be performed, together with an estimate of the amount of work to be performed and the manpower to be devoted to each category of work.
2. (2) A schedule showing the name, title and salary of each employee and the estimated amount of time each will spend in the major program functions.
3. (3) Other data as may be required to indicate the program objectives and how the proposed activities will contribute to achieving these objectives.
(c) The commissioner shall review and approve State aid applications based upon:
1. (1) local needs in relation to overall program priorities,
2. (2) alternative methods of accomplishing agreed-upon objectives, and
3. (3) availability of funds.
(d) Prior to the commencement of the calendar year, the commissioner shall notify each applicant of his approval or disapproval of its State aid application, or any significant change therein, and shall indicate the approximate rate of reimbursement based upon the budget request of the Department of Environmental Conservation.
(e) As soon as practicable during the first calendar quarter, each applicant shall notify the commissioner of any significant change in the program plan resulting from action by the local legislative body in either reducing or increasing appropriations for environmental conservation activities. Where, in the commissioner's judgment, such changes materially alter the locality's capability to maintain a satisfactory level of effort in any or all functional categories, the commissioner may in his discretion reduce or withhold altogether State aid to such locality.
(f) As soon as practicabe, the commissioner shall notify each applicant of any significant change in the anticipated rate of reimbursement resulting from action by the State Legislature either reducing or increasing the appropriation for local assistance for environmental conservation activities.