N.Y. Comp. Codes R. & Regs. tit. 6, § 369-6.1 – General application procedures.

(a) A municipality, upon the approval of its governing body, may submit an application to the department, in a form and containing information as the department may require, for State assistance toward the cost of an eligible project defined in section 369-6.2 of this Subpart. The procedures outlined in this section are only applicable to funding provided pursuant to this Subpart.
(b) For projects identified in this Subpart, the department will use pre-application procedures to facilitate the application process. A municipality has the option of submitting either a pre-application or a complete application.
1. (1) If a pre-application is submitted, it must consist of, at a minimum:
  1. (i) the name and address of the municipality including the name, e-mail address and telephone number of a designated project manager;
  2. (ii) a description of the project; and
  3. (iii) the estimated project cost and amount to be requested, including an itemized list of equipment, materials and services to be procured.
2. (2) The department will establish and maintain a combined waiting list for qualifying municipal landfill closure projects and landfill gas management projects. The waiting list will be comprised of potentially eligible pre-applications and applications received by the department. An applicant's position on the waiting list is determined by the date on which the department receives the submitted a pre-application that complies with this section or a complete application.
3. (3) An applicant’s position on a waiting list does not constitute, and is not to be interpreted as, a guarantee or promise of funding from the department.
4. (4) Department processing of applications.
  1. (i) Upon availability of funding, the department will contact applicants in the order they appear on the waiting list, and notify the applicant that they are required to submit a complete final application within 60 calendar days. If the final application or a written request for an extension to submit the application is not received by the department within 60 calendar days, the department may determine the applicant is no longer eligible for funding.
  2. (ii) The department is authorized to require any additional information from an applicant as may be necessary to complete a project application and maintain a position on the waiting list.
  3. (iii) The department will perform an initial review of all applications received for completeness. Any application that is deemed to be substantially incomplete will be returned to the applicant and must be resubmitted. The original receipt date will not be retained.
(c) A project application will be reviewed and may be approved, disapproved or modified by the department consistent with the requirements of this Part.