N.Y. Comp. Codes R. & Regs. tit. 6, § 325.25 – Records and reports.

(a) All businesses required to register pursuant to section 325.23 of this Part shall keep true and accurate records in a manner specified by the department showing: the kind and quantity of each pesticide used; dosage rates; methods of application; target organisms; and the use, date and place of application for each pesticide used. These records shall be maintained on an annual basis and retained for a minimum of three years and shall be available for inspection upon request by the department.
(b) All such businesses shall file annual reports with the department at its main office in Albany no later than January 15th of each year, such reports to cover the previous calendar year. The reports shall be on forms provided by the department and shall list the quantity of pesticides used, reported for each product. EPA registration numbers shall be used as a reference to the product; product names shall not be used.
(c) Commercial applicators who are not employed by a registered business, including but not limited to building superintendents and employees of cemeteries or golf courses, shall keep true and accurate records as provided in subdivision (a) of this section and file reports as provided in subdivision (b) of this section.
(d) Records and reports.
The private applicator shall maintain a record on forms to be provided by the department of the restricted use pesticides purchased, the crop treated by such, their method of application, and the date of their application or applications. This information shall be maintained on an annual basis and retained for a minimum of three years, and shall be available for inspection upon request by the department.