N.Y. Comp. Codes R. & Regs. tit. 6, § 225-3.4 – Records and reports.

(a) The owner or operator of any refinery, terminal, or bulk plant from which gasoline, subject to this Subpart, is distributed must maintain records on the gasoline that is delivered to or distributed from such facilities. These records shall include:
1. (1) The RVP of the gasoline if subject to section 225-3.3 of this Subpart.
2. (2) A designation of the appropriate time period(s) in which the gasoline is intended to be dispensed to motor vehicles.
3. (3) Written certification that the gasoline:
  1. (i) conforms with all RVP requirements of this Subpart; and
  2. (ii) is in compliance with all applicable State and Federal regulations which apply during the time period(s) specified pursuant to paragraph (3) of this subdivision.
(b) Persons subject to subdivision (a) of this section shall provide the following records with gasoline which is distributed from facilities:
1. (1) A copy of the certification produced for paragraph (a)(5) of this section.
2. (2) Documentation of the maximum RVP of the gasoline if the gasoline was subject to section 225-3.3 of this Subpart.
3. (3) Designation of the appropriate time period(s) in which the gasoline is intended to be dispensed to motor vehicles.
4. (4) Documentation of the shipment quantity and the shipment date of the gasoline being distributed.
(c) Each retailer or wholesale purchaser-consumer shall maintain records on each delivery of gasoline. These records shall include all those required to be delivered pursuant to subdivision (b) of this section.
(d) Persons required to maintain records pursuant to subdivisions (a), (b) and (c) of this section must make the records available for inspection during normal business hours, at the location from which the gasoline was delivered, sold, or dispensed, to the commissioner or his or her representative and must furnish copies of these records to the commissioner or his or her representative upon request. Such persons shall maintain all records and documentation required to be made or maintained in accordance with this section, including any calculations performed, for at least two years from date of delivery.