N.Y. Comp. Codes R. & Regs. tit. 5, § 220.8 – Application process for eligible private university or college campuses for approval as a tax-free NY area.

(a) In order to become a sponsor, an eligible private university or college campus must submit a plan for approval to the commissioner containing, among other things:
1. (1) specification or identification of the space or land proposed for designation as a tax-free NY area identifying the following:
  1. (i) name and address of the university or college campus seeking approval as a sponsor, the address of the space or land proposed for designation, and a written description of the physical characteristics of the area for designation;
  2. (ii) digital files containing data, such as a polygon shapefile or other format approved by the commissioner, that delineates the area proposed for designation;
  3. (iii) digital files containing data, such as a point shapefile or other format approved by the commissioner, that provides locations of the area proposed for designation. Such files must include a unique identifier for each feature;
  4. (iv) digital files containing a chart that includes name of city, town or village where the area proposed for designation is located; street address; zip code; name of property owner; type of property; parcel identification number (if applicable and available); vacant building name/number; type of vacant space; total square footage of area for designation; unique identifier; and any geographic information system (GIS) maps or other format approved by the commissioner, as indicated on the application form, of the area comprising the proposed tax-free NY area, showing existing streets, highways, waterways, natural boundaries and other physical features;
2. (2) the total square footage of the space or land proposed for designation as a tax-free NY area;
3. (3) description of the type of business or businesses that may locate on that space or land;
4. (4) description of the academic mission of the sponsor and how the anticipated businesses will align or further the academic mission of the university or college;
5. (5) description of how participation by those types of businesses in the program would generate positive community and economic benefits, including but not limited to:
  1. (i) increased employment opportunities;
  2. (ii) increased opportunities for internships, vocational training and experiential learning for undergraduate and graduate study;
  3. (iii) diversification of the local economy;
  4. (iv) environmental sustainability;
  5. (v) increased entrepreneurship opportunities;
  6. (vi) positive, non-competitive and/or synergistic links to existing businesses;
  7. (vii) effect on the local economy;
  8. (viii) opportunities as a magnet for economic and social growth;
6. (6) description of the process the sponsor will follow to solicit businesses to locate in tax-free NY area and apply to participate in the START-UP NY program;
7. (7) copy of the university or college conflict of interest guidelines, as required by section 220.20 of this Part;
8. (8) attestation that the proposed tax-free NY area has not been financed with any tax-exempt bonds, or where any portion of the proposed tax-free NY area has been financed with any tax-exempt bonds, a formal opinion from counsel with expertise and experience in bond tax matters, or other documentation deemed acceptable by the commissioner, that designation of the tax-free NY area will not jeopardize or conflict with any existing tax-exempt bonds used to finance any property of the sponsor;
9. (9) certification that the information contained in such plan is accurate and complete.
(b) If the plan includes any land or space located outside of the university or college campus, the university or college must consult with the chief executive officer of the municipality or municipalities and notify a local economic development entity representing the area in which the proposed tax-free NY area is located prior to including such space or land in its proposed tax-free NY area at least 30 days prior to submitting the plan to the commissioner. The university or college shall include in the plan to the commissioner certification of such consultation and notification, as well as a copy of any written responses or comments, received prior to submission of the plan to the commissioner, from the parties with which the university or college consulted or to which the plan was submitted.
(c) The commissioner shall have the right to reject, in his or her sole discretion, any application that he or she determines is incomplete, without making any determination to approve or disapprove the application. In such circumstances, the commissioner shall advise the university or college that the application has been rejected as incomplete.
(d) Having determined that an application is complete and that the university or college meets the eligibility criteria set forth in section 220.5 of this Part, the commissioner will forward the plan to the START-UP NY Approval Board. The board will examine the merits of each proposal, including but not limited to, compliance with the eligibility criteria set forth in section 220.5 of this Part, reasonableness of the economic and fiscal assumptions contained in the application and in any supporting documentation and the potential of the proposed plan to create new jobs. The board will also give preference to plans that include underutilized properties within their proposed tax-free NY areas. The board will prioritize for acceptance plans for tax-free NY areas in counties that contain a city with a population of 100,000 or more without a university center as of June 20, 2013, and shall approve applications in a manner that ensures regional balance and balance among eligible rural, urban and suburban areas in the State. The board by a majority vote shall approve or reject each plan forwarded to it by the commissioner.
(e) The sponsor will be notified in writing that the proposed available land or vacant space has been approved as a tax-free NY area and will be advised that the sponsor may solicit businesses immediately to locate into the approved tax-free NY area and apply to participate in the START-UP NY Program. The commissioner will also publicly post information about approved tax-free NY areas on the department’s website and encourage eligible businesses to locate into the approved tax-free NY area and apply to participate in the START-UP NY Program.
(f) Plans shall be accepted by the START-UP NY Approval Board throughout the year and shall be due at least 21 days before any board meetings for consideration at that meeting. Notwithstanding the provisions in this section, the START-UP NY Approval Board shall, in its discretion, review completed plans submitted pursuant to this section on a rolling basis.
(g) The commissioner shall have authorization to enter onto any land or space identified on any plan for approval as a tax-free NY area, as well as to have access to any information, documents, or records submitted in support of any plan, for the purposes of inspection, auditing and copying. Nothing herein shall diminish, or in any way adversely affect, New York State’s right to discovery in any pending or future litigation, or the ability of the Department of Taxation and Finance or the Department of Labor to conduct any independent audit or review.