N.Y. Comp. Codes R. & Regs. tit. 5, § 120.4 – Procedures for identifying, selecting and retaining experts.

(a) From time to time, and no less than annually, the department shall undertake efforts to identify consultants with expertise in at least one area related to export development and promotion. Such efforts may include, but shall not be limited to:
1. (1) advertising in print media;
2. (2) publishing notices in the New York State Contract Reporter; and
3. (3) soliciting in writing individuals, firms, professional associations and agencies which provide or have access to special expertise in areas related to export development and promotion.
(b) Consultants that express an interest in providing services under the service shall be required to submit to the deputy commissioner, in such a form and manner as the commissioner shall deem necessary or desirable, information, including, but not limited to, their expertise, background, experience, qualifications, possible conflicts of interest, standing in the professional community, special experience and competencies, previous clients, and fee schedules. Such information shall be updated annually.
(c) The deputy commissioner shall develop and maintain a list of consultants that have demonstrated to the deputy commissioner they have expertise in at least one area of export development or promotion. The deputy commissioner may remove the name of a consultant from such list where cause is shown.
(d) The department shall retain or supervise such consultants pursuant to contracting procedures applicable to the department, as the commissioner shall deem necessary or desirable.