N.Y. Comp. Codes R. & Regs. tit. 22, § 200.26 – Issuance of certain securing orders in town and village courts; duties of the court; assignment of and notification to counsel; notification to pretrial services agency.

(a) Where, following an arrest, a defendant is brought, pursuant to CPL section 120.90, 140.20 or 140.27, before a town or village court for arraignment on an accusatory instrument filed with such court, counsel for the defendant shall be given an opportunity to be heard before the court issues a securing order fixing bail or committing the defendant to the custody of the sheriff.
(b) If the defendant appears at such time without counsel, the court shall:
1. (1) permit the defendant to communicate free of charge by telephone for the purposes of obtaining counsel and informing a relative or friend that he or she has been charged with an offense; and
2. (2) prior to issuing a securing order fixing bail or committing the defendant to the custody of the sheriff, make an initial determination as to the defendant's eligibility for assigned counsel, provided, however, that this paragraph, as well as subdivisions (c) and (d) of this section, shall not apply where the court determines that the defendant has sufficient funds available to him or her to immediately post bail with the court in the amount and form to be fixed by the court, and such bail is so posted with the court.
(c) Where it appears, pursuant to paragraph (b)(2) of this section, that the defendant is financially unable to obtain counsel, the court shall, prior to issuing a securing order fixing bail or committing the defendant to the custody of the sheriff, assign counsel. Such assignment shall be in accordance with the plan for representation adopted by the county pursuant to County Law, section 722, and shall, in accordance with such plan:
1. (1) direct the administrator of the assigned counsel program to, without delay, select and assign to the defendant, subject to the court's approval, an appropriate attorney from the administrator's list of eligible attorneys;
2. (2) direct the local public defender office or legal aid society to represent the defendant; or
3. (3) designate a named attorney to represent the defendant.
  Where assigned counsel is not present in court at the time of the assignment, the court may issue such securing order in the absence of counsel, and in such case shall provide the defendant, in writing, with the name, business address and telephone number of such assigned counsel, or of the administrator of the assigned counsel program or director of the local public defender office or legal aid society, as appropriate. Upon issuing such securing order in the absence of counsel, or, if not practicable, within 24 hours thereafter, but no later than 48 hours thereafter if extraordinary circumstances so require, the court shall notify such counsel, administrator or director, as well as the director of the local pretrial services agency or head of the pretrial services unit of the county probation department, if any, by telephone, and in writing or by written fax, of the court's assignment, and shall include in such notification the defendant's name, the names of any codefendants, the charge or charges contained in the accusatory instrument, the docket or case number, if available, the adjourn date and time, the terms of the securing order and such other information as the court deems appropriate. The court shall include with such written or faxed notification to such counsel, administrator of the assigned counsel program or director of the local public defender office or legal aid society a copy of the accusatory instrument.
(d) Where it appears, pursuant to paragraph (b)(2) of this section, that the defendant is financially able to retain counsel, the court shall inquire whether the defendant intends to retain counsel, and whether there is a particular attorney the defendant intends to retain. If the defendant identifies a particular attorney he or she intends to retain, the court shall, where such information is readily available, provide the defendant, in writing, with the telephone number of such attorney. Where the defendant does not identify a particular attorney, or where the attorney so identified is not present in court at the time the court intends to issue the securing order fixing bail or committing the defendant to the custody of the sheriff, the court may issue such securing order in the absence of counsel. Upon issuing such securing order in the absence of counsel, or, if not practicable, within 24 hours thereafter, but no later than 48 hours thereafter if extraordinary circumstances so require, the court shall notify the director of the local pretrial services agency or head of the pretrial services unit of the county probation department, if any, and the administrator of the assigned counsel program or director of the local public defender office or legal aid society, as appropriate, by telephone, and in writing or by written fax, of the defendant's appearance before the court and of the court's preliminary determination that the defendant appears to be financially able to retain counsel. Such notification shall also include the defendant's name, the names of any codefendants, the charge or charges contained in the accusatory instrument, the docket or case number, if available, the adjourn date and time, the terms of the securing order and such other information as the court deems appropriate. The court shall include with such written or faxed notification to the administrator of the assigned counsel program or director of the local public defender office or legal aid society a copy of the accusatory instrument.
(e) Each town and village court shall obtain from the administrator of the assigned counsel program, public defender, legal aid society or other provider of indigent criminal defense legal services in that jurisdiction, and from the director of the local pretrial services agency or head of the pretrial services unit of the county probation department, if any, the names, addresses, telephone numbers and fax numbers required to effectuate the notification provisions of subdivisions (c) and (d) of this section.
(f) Nothing contained in this section shall be deemed to preclude the court from:
1. (1) terminating an assignment of counsel made pursuant to subdivision (c) of this section in accordance with the provisions of County Law, section 722-d; or
2. (2) issuing a securing order releasing the defendant on his or her own recognizance in accordance with CPL sections 170.70, 180.80 or any other relevant provision of the Criminal Procedure Law; or
3. (3) issuing a securing order releasing the defendant on bail or on his or her own recognizance in accordance with CPL section 30.30(2); or
4. (4) entertaining an application for recognizance or bail made pursuant to CPL section 510.20.
(g) Nothing contained in this section shall be deemed to relieve the court of any obligation imposed pursuant to CPL sections 170.10 and 180.10.
(h) Each town and village court shall maintain a record in the case file of any communications and correspondence initiated or received by the court pursuant to this section, and shall make such records available to the defendant's counsel and the prosecutor upon request.
(i) The Office of Court Administration shall prepare and distribute to each town and village court such forms as may be necessary to implement the notification provisions of this section.