(a) Each town and village court shall maintain:

1. (1) case files containing all papers filed, orders issued, any minutes or notes made by the court of proceedings or testimony, and a copy of any original documents or papers forwarded to another court or agency;
2. (2) an index of cases with a unique number assigned to each case when filed; and
3. (3) a cashbook which shall chronologically itemize all receipts and disbursements.

(b) In each case, except for parking violations, the court shall assign a unique case number for each defendant. In addition to the papers filed and orders issued, the court shall maintain records which shall include the following information:

1. (1) the defendant's name, address, and date of birth if under the age of 19;
2. (2) the State law or local ordinance, including section number, of each offense charged;
3. (3) a brief description of each offense charged and the date of its alleged commission;
4. (4) the date of arrest;
5. (5) the name of the arresting agency or officer;
6. (6) the date of arraignment;
7. (7) the name and address of the prosecutor and the defendant's attorney;
8. (8) a record of the arraignment proceedings, including the following entries: whether the charges were read to the defendant; the constitutional and statutory rights of which defendant was advised; whether counsel was assigned; the plea entered by defendant; a summary of other actions taken by the court at arraignment, including the form of release and amount of bail set; and the date of the next scheduled appearance;
9. (9) the defendant's NYSID number and court control number, where available, for fingerprintable offenses;
10. (10) a summary of all other actions taken and proceedings conducted before trial;
11. (11) the names and addresses of all witnesses sworn;
12. (12) whether the defendent waived a jury;
13. (13) each diposition after trial, and each disposition other than by trial and the reasons therefor;
14. (14) whether a presentence report was ordered and made available to the defendant or the defendant's attorney;
15. (15) any sentence imposed by the court; and
16. (16) a summary of all post-judgment proceedings.