N.Y. Comp. Codes R. & Regs. tit. 22, § 118.3 – Filing requirement.

(a) Every in-house counsel and every foreign legal consultant approved by an Appellate Division for registration in New York State shall file an initial registration statement with the Chief Administrator of the Courts within 30 days of the date of receipt notice of such approval, or at such other time as the Chief Administrator may direct. During each alternate year thereafter, each such registrant shall file a subsequent registration statement within 30 days after the registrant’s birthday, for as long as the registrant remains eligible for registration pursuant to the Rules of the Court of Appeals.
(b) The initial registration statement shall be filed by ordinary mail addressed to:
State of New York Office of Court Administration General Post Office P.O. Box 29327 New York, NY 10087-9327Subsequent registration statements shall be filed by an online program established for that purpose.
(c) The registration statement shall be on a form provided by the Chief Administrator and shall include the following information, attested to by affirmation:
1. (1) name of the registrant;
2. (2) date of birth;
3. (3) name when first registered;
4. (4) law school from which degree granted;
5. (5) year of initial registration;
6. (6) judicial department of registration;
7. (7) office addresses (including department);
8. (8) home address;
9. (9) business telephone number;
10. (10) social security number;
11. (11) e-mail address;
12. (12) race, gender/gender identity, sexual orientation, ethnicity and employment category (optional);
13. (13) compliance with child support obligations; and
14. (14) if registering as a foreign legal consultant, the name of the foreign country of his or her admission to practice.
(d) In the event of a change in any of the information required to be provided pursuant to subdivision (c) of this section, the registrant shall file an amended statement within 30 days of such change.
(e) Failure by any in-house counsel or foreign legal consultant to comply with the provisions of this section shall result in termination of the registrant's status as foreign legal consultant or in-house counsel pursuant to Parts 521 and 522 of this Title, as well as disciplinary action by the Appellate Division of the Supreme Court.