(a) The executive director is responsible for insuring compliance with this Part, and designates the following persons as records access officers:

Associate Administrative Analyst

New York State Housing Finance Agency

Three Park Avenue

33rd Floor

New York, NY 10016

Senior Research Analyst

New York State Housing Finance Agency

Three Park Avenue

33rd Floor

New York, NY 10016

(b) Records access officers are responsible for ensuring appropriate agency response to public requests for access to records. The designation of records access officers shall not be construed to prohibit officials who have in the past been authorized to make records or information available to the public from continuing to do so. Records access officers shall insure that personnel:

1. (1) maintain an up-to-date subject matter list updated not less than twice per year;
2. (2) assist the requester in identifying requested records, if necessary;

3. (3) upon locating the records, take one of the following actions:

   1. (i) make records available for inspection; or
   2. (ii) deny access to the records in whole or in part, and explain in writing the reasons therefor;

4. (4) upon request for copies of records:

   1. (i) make a copy available upon payment or offer to pay established fees, if any, in accordance with section 2150.8 of this Part; or
   2. (ii) permit the requester to copy those records;
5. (5) upon request, certify that a record is a true copy; and

6. (6) upon failure to locate records, certify that:

   1. (i) the New York State Housing Finance Agency is not the custodian for such records; or
   2. (ii) the records of which the New York State Housing Finance Agency is a custodian cannot be found after diligent search.