N.Y. Comp. Codes R. & Regs. tit. 21, § 505.2 – Definitions.

(a) Authority means the New York State Energy Research and Development Authority.
(b) Committee means the Committee on Open Government as constituted pursuant to subdivision 1 of section 89 of the Public Officers Law.
(c) Data subject means any natural person about whom personal information has been collected by the authority.
(d) Disclose means to reveal, release, transfer, disseminate, or otherwise communicate personal information or records orally, in writing, or by electronic or any other means other than to the data subject.
(e) Governmental unit means any governmental entity performing a governmental or proprietary function for the Federal government or for any state or any municipality thereof.
(f) Law means State statute, Federal statute, rule, or regulation.
(g) Personal information means any information concerning a data subject which, because of name, number, symbol, mark, or other identifier, can be used to identify that data subject.
(h) Record means any item, collection, or grouping of personal information about a data subject which is maintained and is retrievable by use of the name or other identifier of the data subject irrespective of the physical form or technology used to maintain such personal information. The term record shall not include personal information which is not used to make any determination about the data subject if it is:
1. (1) a telephone book or directory which is used exclusively for telephone and directory information;
2. (2) any card catalog, book, or other resource material in any library;
3. (3) any compilation of information containing names and addresses only which is used exclusively for the purpose of mailing authority information;
4. (4) personal information required by law to be maintained, and required by law to be used, only for statistical research or reporting purposes;
5. (5) information requested by the authority which is necessary for the authority to answer unsolicited requests by the data subject for information; or
6. (6) correspondence files.
  1. (i) System of records means any group of records under the actual or constructive control of the authority pertaining to one or more data subjects from which personal information is retrievable by use of the name or other identifier of a data subject.