N.Y. Comp. Codes R. & Regs. tit. 21, § 7000.15 – Application for grants and contracts.

(a) The board of trustees shall seek submissions of grant and contract applications on a regular and periodic basis, and distribute available IOLA funds, after the payment of administrative expenses, to qualified recipients pursuant to the provisions of this Part on the basis of the merits of the applicants. The board of trustees may delegate the screening of the funding applications to its staff or other entity it deems appropriate.
(b) All applicants seeking funds pursuant to this Part shall:
1. (1) submit a written grant proposal;
2. (2) respond adequately to the recommended grant proposal format and any additional requests for information;
3. (3) agree to carry out the program for which funds are requested, report on its progress and results, and return any funds not utilized in accordance with the grant;
4. (4) cooperate with all data collection and evaluation activities requested and submit annually an audited financial statement by a certified public accountant and a report of the programs on which the IOLA funds were expended.
(c) All grant and contract applications submitted to the board of trustees shall include the following information:
1. (1) community characteristics demonstrating the need for legal services and describing the affiliation with existing legal services providers, volunteer lawyer programs and local bar associations;
2. (2) organizational structure of the applicant, including policy board composition, sources and amounts of other funding, planning and priority setting processes, and client and community input and support;
3. (3) description of the applicant, including community outreach, office and staffing patterns, staff qualifications, specialty units, client statistics, client screening, intake and referral procedures, systems of quality control (case assignment and review, supervision and follow-up training, technical assistance and other support), client grievance procedures and staff and program evaluation;
4. (4) description of the program for which IOLA funding is sought;
5. (5) program budget which sets forth the proposed use of the requested IOLA funds and a timetable and self-assessment plan to monitor the implementation and operation of the proposed program;
6. (6) the documentation to be provided by the applicants shall include:
  1. (i) tax-exempt status;
  2. (ii) latest audited financial statements;
  3. (iii) affirmative action policy;
  4. (iv) current professional liability coverage; and
  5. (v) approval of the proposal by the applicant's board of directors; and
7. (7) any other relevant information requested by the executive director.