N.Y. Comp. Codes R. & Regs. tit. 21, § 7.41 – Availability of documents, tapes, disks and other data; data base to reflect commission eligibility status.

(a) The records, transaction logs, documents, tapes, disks, and other data compiled, collected or maintained by the New York Shipping Association, Inc., the International Longshoremen's Association or by a joint board of the New York Shipping Association, Inc. and the International Longshoremen's Association pertaining to the THS shall be available for inspection, investigation and duplication by the commission, and shall be furnished to the commission, as required. Said information shall include, but not be limited to: absentee reports, audit and presentee reports, availability for hiring and hiring data and transaction logs. Said data shall be maintained for a period of at least three years.
(b) Any data base list of gangs and registrants or individual registrants kept and maintained by the management organization representing employers of longshoremen and checkers in the Port of New York District, or by the labor organization representing longshoremen and checkers in the Port of New York District, or by a joint board of the management and labor organization, must reflect a registrant's waterfront commission eligibility status, unless otherwise authorized in writing, said status shall only be entered into the data base by commission employees at a data base terminal designated by the commission.