N.Y. Comp. Codes R. & Regs. tit. 2, § 108.2 – Process for reimbursement.

(a) The chief fiscal officer of a municipality seeking reimbursement under the provisions of subdivision e of section 208-f of the General Municipal Law shall, on an annual basis by July 31st, submit to the Director of Finance in the Office of the State Comptroller both a certification stating the total amount of special accidental death benefits paid by the municipality to eligible beneficiaries pursuant to subdivisions (b) and (c) of section 208-f of the General Municipal Law during the preceding state fiscal year, and a standard voucher for payment.
(b) Each certification shall include:
1. (1) the actual amount of payments made by the municipality for that purpose, identifying the persons to whom payment was made;
2. (2) the pension fund or funds from which payments were made;
3. (3) the total amount of payments made from each fund; and
4. (4) the total amount sought for reimbursement.
(c) Each standard voucher shall include:
1. (1) the pension fund or funds from which payments were made;
2. (2) the total amount of payments made from each fund; and
3. (3) the total amount sought for reimbursement.
  Upon receipt of a complete certification and standard voucher, payment shall be made upon audit and warrant of the comptroller, subject to the availability of appropriated funds from which payment for this purpose can be made.