1. (a) The railroad company shall submit to the State seven photostatic copies of each bid or declination, proposal form, invitation and certified tabulation. Distribution should be as follows: two copies to Deputy Chief Engineer, State Department of Transportation, Albany, NY; one copy to Public Service Commission, Albany, NY (if project is under jurisdiction of that commission); remaining copies to Department of Audit and Control, Albany, NY.
2. (b) The Department of Transportation and/or the Public Service Commission shall review the material so transmitted and forward same to the Department of Audit and Control with appropriate recommendations or comments.

3. (c) Upon approval by the Department of Audit and Control, the copies shall be distributed as follows:

   One copy to each railroad company.

   One copy to Deputy Chief Engineer, Department of Transportation, Albany, NY 12232.

   One copy to Public Service Commission, Albany, NY 12223 (if P.S.C. project).

   One copy to Director, Bureau of Contracts, Department of Transportation, Albany, NY 12232.

   One copy retained for files of the Department of Audit and Control.

In order to secure prompt consideration of the open market orders, the following procedure should be carefully followed: