N.Y. Comp. Codes R. & Regs. tit. 2, § 103.1 – Acquisition and payment—railroad materials.

(a) Upon the acceptance of a project estimate by the State, the railroad shall determine the extent of required material available in its stores. A stores charge of 15 percent may be added to the cost of this material after its incorporation in the work.
(b) Substantial quantities of materials ordered under an annual contract for a specific project will be paid for at the cost provided for in such contract, plus necessary costs of transportation and inspection. This material shall be shipped direct to project and the 15 percent overhead will not be allowed.
(c) All other materials required shall be grouped in a manner which would permit the solicitation of bids for each class of materials. Open market orders will be required for each group of materials having an estimated cost of $500 or more.
(d) Open market orders shall be numbered consecutively by projects. Each tabulation shall be tied in with the appropriate estimate item.
(e) All tabulations should show the following certification of the railroad company's purchasing agent or other responsible official:
“I hereby certify that the foregoing is a correct tabulation of all bids received on the material listed above. The quotations are based on delivery of the material (explain).”
Recommend placing order with
(low bidder)
Value $______
Terms
Purchasing Agent
Dated ______