N.Y. Comp. Codes R. & Regs. tit. 19, § 932.6 – Approval procedures.

(a) A policy maker who requires approval pursuant to section 932.5(a) of this Part from his approving authority only, shall submit to the approving authority a written approval request prior to commencing the outside activity.
1. (1) The approving authority shall make its determination based on its interpretation of whether the proposed outside activity is in accordance with the applicable provisions of the Public Officers Law, commission advisory opinions, pertinent State agency policies, procedures, or regulations governing employee conduct, and such other factors as the approving authority may deem appropriate.
(b) A policy maker who also requires commission approval pursuant to section 932.5(a) of this Part shall submit to the commission a request on the outside activity approval form. The form must be completed in full, including signatures from the individual and the approving authority. The commission will not consider requests without a completed outside activity approval form.
(c) A head of a State agency or statewide elected official who requires commission approval pursuant to section 932.5(b) of this Part shall submit to the commission a request on the outside activity approval form. The commission will not consider requests without a completed outside activity approval form.
(d) With respect to outside activity requests that require commission approval, the commission shall make its determination based on its interpretation of whether the proposed outside activity is in accordance with the applicable provisions of the Public Officers Law, commission advisory opinions, regulations, and policies. The commission may require additional information as it deems appropriate.