N.Y. Comp. Codes R. & Regs. tit. 19, § 930.4 – Approval procedures.

(a) An honorarium must be approved by the covered person’s approving authority in accordance with this Part.
(b) Within a reasonable period of time prior to the performance of the service for which an honorarium is offered, or to the receipt of the honorarium, a covered person shall submit to his or her approving authority a written request for approval to accept the honorarium.
(c) The approving authority shall review and approve a request to accept an honorarium in accordance with the procedures and conditions set forth in sections 930.4 and 930.5 of this Part. The honoraria approval shall contain the information set forth in paragraphs (1) through (5) of this subdivision:
1. (1) the name of the covered person accepting the honorarium;
2. (2) identity of the offeror and nature of the offeror’s business;
3. (3) a detailed description of the service for which the honorarium is offered, including the date and location where the service will be performed;
4. (4) the amount of the honorarium and, where applicable, and itemization of amounts paid for the service, attendance, registration, travel, lodging, and meals; and
5. (5) a statement that the approving authority has approved the honorarium in accordance with the conditions set forth in section 930.5 of this Part.
(d) The approving authority shall retain all completed and signed honorarium approvals for a period of three years from the receipt date of the honorarium and shall be made available to the commission upon its request.
(e) The approving authority shall provide the covered person with a copy of the honorarium approval.