(a) Approved entities shall retain the attendance records of each enrolled student, the final examinations and a list of students who successfully complete each course for a period of five years after completion of each course, and, in addition, shall maintain for five years the following records concerning each course:

1. (1) the approval number issued by the Department of State for the course;
2. (2) title and description of the course;
3. (3) the dates and hours the course was given; and
4. (4) the names and unique identification numbers, if applicable, of the persons who took the course and whether they completed it successfully.