(a) Every person who applies to adopt a handicapped or hard-to-place child shall have his/her name, address and additional pertinent information contained in a departmentally approved application form entered into the adoptive parent registry at the time that the signed application form is submitted to the registering agency.

1. (1) The information on the applicant shall be entered directly by a registering agency, having terminal access to the computer system operated by the department, at the time that a signed application is submitted.
2. (2) Registering agencies without terminal access to the computer system operated by the department shall immediately send a copy of the adoption application to the department, which will enter the necessary information into the registry. The necessary information derived from the adoption application may alternatively be entered into the registry at a social services district, or another voluntary agency with terminal access to the computer system operated by the department, when written formal arrangements have been agreed upon to facilitate such data input.
3. (3) Registering agencies which do not have terminal access to the computer system operated by the department shall not be charged any fees by a social services district or another voluntary agency for entering information into the adoption information registry through such district's or agency's computer system.