N.Y. Comp. Codes R. & Regs. tit. 18, § 421.12 – Application.

(a) Authorized agencies operating an adoption program shall use an application form approved by the department to elicit the following information from adoptive applicants:
1. (1) name, address and other necessary identifying information;
2. (2) age, race and religion of members of the household;
3. (3) whether applicant is a certified or licensed foster parent; and
4. (4) characteristics of child(ren) sought to be adopted.
(b) Authorized agencies shall develop a record for each adoptive applicant which shall include, but not necessarily be limited to:
1. (1) record of inquiry maintained in accordance with section 421.11(i) of this Part;
2. (2) the application, medical report and references;
3. (3) summary of interviews with applicant and of visit to applicant's home;
4. (4) summary of agency conference which clarifies the basis for each decision that affects the applicant's status with the agency; and
5. (5) copies of all correspondence with the applicant.
(c) Authorized agencies shall register each adoptive applicant who expresses a willingness to adopt a handicapped or hard-to-place child with the adoptive parent registry as required in section 424.2 of this Title.