1. (1) A basic data file shall be maintained by the social services district on each individual services recipient; the file may be either a manual or an automated one.

2. (2) The data file shall contain the following information about the recipient:

   1. (i) identifying information;
   2. (ii) basis for eligibility;
   3. (iii) services provided;
   4. (iv) goal toward which each service is directed;
   5. (v) provider agency for each service;
   6. (vi) such other data as the department may from time to time require; and
   7. (vii) documentation of having met the criteria for eligibility.

3. (3) Such data file must be established by providing the information as prescribed by the department for:

   1. (i) a request or referral for services;
   2. (ii) authorization for services; and
   3. (iii) children in foster care placement, the information as prescribed by the department.

4. (4) At time of recertification the basic data file for each services recipient shall be updated to reflect changes in circumstances and services provided.

   (b) Other records.

5. (1) A copy of the eligibility notification letter sent to each service applicant in accordance with section 404.1(f) of this Title shall be maintained by the social services district.
6. (2) The social services district shall maintain for each service recipient such other records as the department may from time to time direct.

(a) Individual recipient basic data file.