N.Y. Comp. Codes R. & Regs. tit. 17, § 841.1
Every corporation, company, association, joint-stock association, partnership and person under the jurisdiction of this commissioner shall retain possession of all accounts, books, contracts, records, documents and papers, and hold them for inspection by the Department of Transportation or its agents or employees at the principal office of such corporation, company, association, joint-stock association, partnership and person under the jurisdiction of this commissioner.