1. (1) the date and location of the request for records;
2. (2) a copy of the written request for records, or if it is made orally, a listing of the records requested and to whom; and
3. (3) a copy of the letter of denial.

(a) Requests for records.

A request, oral or written, to view or be provided copies of department records should be sufficiently detailed to identify the requested records to enable agency personnel to locate them within reasonable limits of time and effort. Where possible, the requestor should supply specific information regarding dates, titles, file designations, or other information which may help identify the record.

(b) Appeals.

A party whose request for a record or records of the department is denied in whole or in part may appeal such denial, in writing to:

Commissioner of Transportation

Attn: Executive Assistant

New York State Department of Transportation

State Office Campus

1220 Washington Avenue

Albany, NY 12232

Telephone (518) 457-2345

The written appeal shall contain: