(a) Any denial of a request for access to office records shall be by written notice and such notice shall:

1. (1) state the reasons for the denial;
2. (2) advise the person making the request that such denial may be appealed to the records access appeals officer;
3. (3) advise the person of the name, business address and telephone number of the records access appeals officer; and
4. (4) advise that any such appeal must be made within 30 days after the date of the denial notification.