(a) The Commissioner of Labor is responsible for insuring compliance with this Part, and designates the following person as records access officer:

Counsel

Department of Labor

Building 12, State Campus

Albany, NY 12240

Telephone: (518) 457-4380

(c) The records access officer is responsible for assuring that agency personnel:

1. (1) maintain an up-to-date subject matter list;
2. (2) assist the requester in identifying requested records, if necessary;

3. (3) upon locating the records, take one of the following actions:

   1. (i) make records available for inspection; or
   2. (ii) deny access to the records in whole or in part and explain in writing the reasons therefor;

4. (4) upon request for copies of records:

   1. (i) make a copy available upon payment or offer to pay established fees, if any; or
   2. (ii) permit the requester to copy those records;
5. (5) upon request, certify that a transcript or photocopy is a true copy of a record in the files of the Department of Labor; and

6. (6) upon failure to locate records, certify that:

   1. (i) the Department of Labor is not the custodian for such records;
   2. (ii) the records of which the Department of Labor is a custodian cannot be found after diligent search.