N.Y. Comp. Codes R. & Regs. tit. 12, § 65.32 – Pre-hearing conference; document exchange.

(a) At any time prior to hearing, the board or a designated hearing officer may direct the parties or their representatives to exchange documents, to participate in a pre-hearing conference, or both.
(b) Pre-hearing conferences are conducted by telephone or video-teleconference, unless otherwise directed by the board or hearing officer.
(c) Except in the case of emergency or unusual circumstances, any party seeking postponement of a scheduled pre-hearing conference must file a written request with a copy to all other parties at least seven days prior to the date scheduled for the pre-hearing conference. The request for postponement must state the reason or reasons for the request.