N.Y. Comp. Codes R. & Regs. tit. 10, § 86-2.37 – Submission of resident assessments.

(a) Effective November 1, 1992 and thereafter, residential health care facilities shall submit to the department the data contained in the comprehensive assessment and review of assessments (quarterly reviews) required to be completed by facilities in accordance with section 415.11 of this Title and section 483.20 of 42 CFR (Minimum Data Set Plus for Nursing Home Resident Assessment and Care Screening [MDS +]), using a telecommunications process based on electronic mail or if directed by the department, other electronic medium such as computer tape or floppy disc. This submission shall be made consistent with the department' s data submission specifications for the MDS + and shall use the department-provided submission preparation computer software when preparing the MDS + data for transmission.
1. (1) Electronic submission of the MDS + data shall occur no later than six weeks after the assessment start date which the facility indicates in section A of the MDS + document.
2. (2) The electronic submissions shall include all assessments and quarterly reviews with an assessment start date of November 1, 1992 and thereafter, completed by the facilities in accordance with section 415.11 of this Title.
(b) Residential health care facilities shall reproduce the MDS + discharge notification, supplied initially by the department, in sufficient numbers and submit to the department the data contained therein for each resident when the resident is permanently discharged from the facility. The facility shall submit such data within four weeks of discharge using a telecommunications process based on electronic mail or, if directed by the department, other electronic medium such as computer tape or floppy disc.