(a) Hospitals and other facilities licensed and authorized by the department to purchase, possess and use controlled substances shall keep the following records:

1. (1) An order, signed by a person authorized to prescribe under the provisions of this Part, specifying the controlled substances medication for an indicated person or animal.
2. (2) A separate record, at the main point of supply for controlled substances showing the type and strength of each drug in the form of a running inventory indicating the dates and amounts of such drugs compounded by them or received from other persons and their distribution or use.

3. (3) A record of authorized requisitions for such drugs for distribution to substations or wards. Such records shall show receipt at substation or ward by the signature of a person authorized to control such substation or ward; and:

   1. (i) with each substock of schedule II controlled substances, an administration sheet shall be furnished;

   2. (ii) the administration sheet shall list the type of controlled substances, dose and number of doses furnished to the substock; and

      1. (a) date and hour of administration;
      2. (b) name of patient;
      3. (c) name of prescribing physician or practitioner;
      4. (d) quantity of administration;
      5. (e) balance on hand after each administration; and
      6. (f) signature of administering nurse.
4. (4) A record in the patient's chart indicating administration of the controlled substance including the name of the administering attendant and the date and hour of administration.