N.Y. Tax Law § 1286 – Records to be kept

(a) Every person liable for any tax imposed by this article shall keep:
1. (1) records of every taxicab or HAIL vehicle trip originating in the city and of all amounts paid, charged or due thereon and of the tax payable thereon, in such form as the commissioner may require;
2. (2) a true and complete copy of every contract, agreement, or arrangement concerning the lease, rental, or license to use a taxicab for which the person is required to remit the tax on trips imposed by this article on such person;
3. (3) a true and complete copy of every contract, agreement, or arrangement concerning the appointment of an agent;
4. (4) a true and complete copy of every contract, agreement, or arrangement concerning the affiliation of a HAIL vehicle or of a HAIL vehicle owner or driver with a HAIL base;
5. (5) true and complete copies of any records required to be kept by the TLC; and
6. (6) such other records and information as the commissioner may require to perform his or her duties under this article.
(b) Every person that has contracted with the city or TLC to provide services to the city, to the TLC, or to persons liable for tax under this article relating to taximeters, to administering taximeters or to information obtained from taximeters and every person that the TLC has authorized to obtain or possess information generated by taximeters shall keep true and complete copies of all meter information.
(c) The records required to be kept by this section shall be available for inspection and examination at any time upon demand by the commissioner or the commissioner's duly authorized agent or employee and shall be preserved for a period of three years, except that the commissioner may consent to their destruction within that period or may require that they be kept longer. Such records may be kept within the meaning of this section when reproduced on any photographic, photostatic, microfilm, micro-card, miniature photographic or other process which actually reproduces the original record. If those records are maintained in an electronic format, they must be made available and accessible to the commissioner in electronic format.