9.4.1.13

Meeting procedures:

1. A. All members of the New Mexico commission for the blind shall have voting rights in all matters, provided they are in attendance when the vote is taken.
2. B. The agenda for the commission meetings shall be prepared by the director and the chairman, and be distributed by the director. Any commissioner desiring to place an item on the agenda should inform the chairman or director three weeks in advance of the meeting.

3. C. The order of business at any meeting of the commission shall be:

   (1) roll call;

   (2) approval of the agenda;

   (3) approval of the minutes of past meetings;

   (4) election of officers and installation of same at annual meeting;

   (5) unfinished business;

   (6) chairman’s report;

   (7) director’s report;

   (8) new business;

   (9) non-action items;

   (10) observer question and answer period; and

   (11) date and place of next meeting.

4. D. Persons outside the commission or staff wishing to have the commission consider specific questions or to take up specific matters shall make written request to the director or chairman to have such subjects placed on the agenda. Such requests are to be made to the director or chairman at least two calendar weeks preceding any meeting. The director will notify those who make such requests as to the time of their appearance. The time allotted for the agenda item will be at the discretion of the chairman.

5. E. Commission meetings will be conducted in accordance with Robert’s Rules of Order Newly Revised if not in conflict with commission bylaws or state statutes.

   [3/30/96; Recompiled 10/01/01]