1. A. CYFD conducts Program monitoring and provides Program assistance to sponsors during on site reviews.

   (1) Pre-approval visits are conducted by CYFD staff for all new sponsors and sites, to assess the applicant’s site potential for successful Program operations and to verify information provided in the application.

   (2) Sponsor and site reviews of sponsors are conducted to ensure compliance with Program regulations, USDA’s nondiscrimination regulations and any other applicable Department requirements.

   (3) Follow-up reviews of sponsors and sites are conducted as necessary.

   (4) CYFD develops and implements a monitoring system to ensure that sponsors, site personnel, and any applicable food service management company receive a copy of all review reports which indicate Program violations and which could result in any Program meal disallowance or over claim.

2. B. Documentation of Program assistance and the results of such assistance are maintained by CYFD in the sponsor program file.
3. C. As a part of the review of any vended sponsor which contracts for the preparation of meals, CYFD inspects the food service management company’s facilities for compliance with applicable laws.
4. D. CYFD develops monitor review forms and distributes them to all approved sponsors during the annual spring sponsor training.
5. E. CYFD may also conduct, or arrange to have conducted, inspections of self-preparation and vended sponsors’ food preparation facilities, inspections of food service sites, and meal quality tests.
6. F. CYFD establishes a financial management system in accordance with the Department’s Uniform Financial Assistance Regulations and Food and Nutrition Service guidance. CYFD provides guidance on these financial management standards to all sponsors during the annual spring training.

[8.2.3.9 NMAC – Rp 8 NMAC 2.3.9, 11-30-01]