8.14.22.12

PHYSICAL FACILITY RECORDS SEALING

1. A. Upon receipt of notification of the posting of the sealed spreadsheet to a designated CYFD internal computer storage drive, facility records managers will go to that drive and retrieve the list.
2. B. Facility records managers will seal the files and records of the names of the clients on the spreadsheet or pursuant to a court order received from OGC and forwarded to them. As soon as possible, the facility records manager will pull the client file and record, secure it in a manila envelope and mark the envelope “sealed” indicating the date sealed, the client’s FACTS #, and the destruction date. The files and records are placed in a box or file cabinet that is marked as 'SEALED RECORDS'.
3. C. Upon meeting the records retention schedule, the facility records manager will deliver the sealed files and records to the state records center.

[8.14.22.12 NMAC - N, 6/1/2010]