Each facility licensed pursuant to these regulations maintains the following reports and records on file and makes them available for review upon request by the LCA.

1. A. Exception: Agencies having multiple facilities in the same city or town may keep reports and records on file in a central location. For such facilities the information is made readily available to the LCA and includes:

   (1) a copy of the latest fire inspection report by the fire authority having jurisdiction; and

   (2) a copy of the last survey conducted by the LCA including any variances granted; and

   (3) records of monthly fire and emergency evacuation drills conducted by the facility; and

   (4) health certificates of staff; and

   (5) agreements or contracts with other health care providers to provide services that are not available in the facility, if applicable; and

   (6) a copy of a current pharmacy license, if applicable; and

   (7) latest inspection of drug room by state board of pharmacy, if applicable; and

   (8) New Mexico environment department approval of private waste or sewage disposal, if applicable.

2. B. New Mexico environment department approval of kitchen and food management and, if applicable, survey reports of private water supply, private waste and/or sewage disposal. Exception: Those facilities which have been exempted by the environmental improvement division or recognized local authority from meeting the requirements for kitchens and food service [because of the program], have the exemption on file.
3. C. One month of menus of meals served in the facility.
4. D. Documentation of staff criminal record checks and verification of employment history as required by these regulations.
5. E. A valid drug permit issued by the state board of pharmacy for those facilities licensed pursuant to these regulations who as a regular part of their program supervise the administration and/or clients self-administration of medication and safeguard medications for the children in care.

6. F. A copy of staff members current American red cross, or other recognized organizations, standard first aid certificate, for all direct care staff within 90 days of employment.

   [1/1/99; 7.20.12.27 NMAC - Rn, 7 NMAC 20.12.27, 02/28/05]