1. A. An on-site data verification visit may be scheduled at any campus location of an institution. During its on-site data verification visit, the department may seek to verify any data reported by the institution and determine the institution’s compliance with data reporting requirements set by the department in the eDEAR reporting Manual.

2. B. The on-site data verification campus visit will be conducted to complete the following:

   1. (1) clarify department data requirements, definitions, and procedures with campus personnel;
   2. (2) evaluate campus compliance with department data submission requirements and policies;
   3. (3) identify data reporting problem areas for the campus through evaluation of campus compliance with department data requirements; and
   4. (4) solicit institutional assistance in refining department data elements, submission procedures, and data use.

3. C. Prior to an on-site data verification campus visit, the department shall issue notice to the institution of its intent to conduct a visit no less than 60 days prior to the visit. The department shall coordinate the visit with the institution and provide data to be used by the department during the verification process. The department shall conduct meetings with institutional administration at the beginning and end of the verification visit to discuss objectives, procedures, time frame and follow-up. A preliminary and final report of the visit shall be shared with the institution for review and comment. In its report, the department shall offer suggested remedies to cure any deficiencies discovered through the verification process.

   History OF 5.6.2 NMAC:

   Pre-NMAC History: The material in this part was derived from that previously filed with the State Records Center and Archives under:

   BEF Rule 610, Enrollment Reporting, 2/27/85.

   5 NMAC 6.2, filed 12/31/1998 was renumbered 5.6.2 NMAC, effective 7/31/05.

   5.6.2 NMAC - Enrollment Reporting, filed 12/31/1998 was repealed and replaced by 5.6.2 NMAC - Data Reporting, effective 7/24/2018.

   5.6.2 NMAC - Data Reporting was derived from portions of repealed rules 5.6.2, 5.6.3 & 5.6.4 NMAC, effective 7/24/2018.

   History of Repealed Material:

   5.6.2 NMAC - Enrollment Reporting, filed 12/31/1998 was repealed and replaced by 5.6.2 NMAC - Data Reporting, effective 7/24/2018.

[5.6.2.10 NMAC- N, 7/24/2018]