N.M. Code R. § 4.10.3.14 – Meeting Procedure

A. The order of business shall be as follows:
(1) review of minutes;
(2) chairman's report;
(3) state historic preservation officer's report;
(4) site proposals;
(5) committee matters;
(6) subcommittee reports;
(7) permits;
(8) old business;
(9) new business;
(10) date of meetings;
(11) adjournment.
B. The order of business may be revised or suspended at the discretion of the chairman in order to accommodate the schedules of interested persons who are present to discuss items on the agenda.
C. Standard parliamentary procedure shall govern the proceedings of the committee meetings except as otherwise provided for in this rule. Where a provision in this rule conflicts with standard parliamentary procedure, the provision in this rule shall be followed.
D. A simple majority shall constitute a quorum.
E. At a regular meeting, no member of the committee may participate in a final decision in any matter before the committee unless he has heard the evidence or has been present for the discussion prior to such decision. Further, such member must be present at said meeting for actual participation in the final decision or vote by proxy so long as the written proxy is specifically addressed to the subject under consideration and is presented to the secretary prior to the vote.
F. The historic preservation division shall send out, two weeks prior to a meeting, an agenda incorporating all matters identified by the division as requiring the attention of the committee. The committee may at its discretion accept any matter for consideration without notification, providing such consideration is not inconsistent with the act and with the current open meetings resolution of the committee.
G. The committee may not make or enforce any decision to make any grant or loan to any of its members, or to any relative or business partner of any of them. This provision does not prohibit participation or service in a non-profit organization, nor does it prohibit the committee from making any decision, consistent with law and regulation, relating to historic preservation tax benefits.
[3/26/87; 4.10.3.14 NMAC - Rn, 4 NMAC 10.3.14, 1/1/08]