N.M. Code R. § 18.31.2.11 – Project Grant Application Format

A. The application should be typewritten on 8 1/2" x 11" paper. Submit three (3) originals, of which two (2) shall be bound on the left margin, and one shall be unbound. The application should not exceed 13 pages, including the cover sheet, cover letter, and table of contents.
B. A cover letter addressed to the Scenic Byways Coordinator, New Mexico State Highway and Transportation Department, P. O. Box 1149, Santa Fe, New Mexico 87504-1149.
C. Complete appropriate portions of the Project Summary Form included with the Scenic Byways Program Grant Application Package provided by Federal Highways Administration each grant cycle. Instructions on how to fill out the application are included in the package.
D. Table of contents.
E. Text up to three typewritten pages addressing the description of the proposal:
(1) Project location and description;
(2) Project cost with breakdown of estimated cost for categories--land or easement acquisition, NEPA, survey, design, and contract documents, construction or publication, and annual operation and maintenance (O&M) [NOTE: NEPA and O&M are not eligible for grant funding.];
(3) Identification of the partner(s) responsible for the work. Clearly identify the amount of grant request and amount and source of required matching funds;
(4) Project timeline (when key steps can be accomplished, when matching funds are available, and when contract can be awarded);
(5) Identify which of the six eligible projects categories the proposed project fits and describe how; and
(6) Respond to criteria established by SHBAC.
F. A project location map. The map should be of a quality similar to that published by the United States Geological Survey, NMSHTD, the county or the city. The area to be depicted should be at a scale that will maximize the space on the 8 1/2" x 11" sheet. If a larger map is used, it shall be folded and placed in a pouch at the back of the report. A drafted site plan may be included.
G. Any supporting illustrations or letters, or reference list of planning documents (not to exceed five pages).
H. If a comprehensive plan for the scenic byway has been developed, enclose a copy. Do not send other documents.
[Recompiled 11/16/01]