N.M. Code R. § 13.8.3.10 – Filing Requirements

A. Separate filing: Form filings shall be made separately from rate or rate-related rule filings. Filings may be made by mail, courier, the national association of insurance commissioner’s system for electronic rate and forms filing (SERFF) or in person and shall be addressed to the superintendent.
B. Transmittal documents: All form filings shall be submitted with completed transmittal documents in substantially the format of the appropriate current national association of insurance commissioners’ uniform transmittal documents which are available online at www.naic.org.
(1) The property and casualty transmittal document shall include:
(a) group name and “NAIC” number;
(b) company name, domicile, “NAIC” number and “FEIN” number;
(c) company tracking number;
(d) contact information of filer or corporate officer, including: name and address; title; telephone numbers; fax numbers and e-mail address;
(e) signature and printed name of authorized filer;
(f) type and sub-type of insurance;
(g) state specific product code, if applicable;
(h) company program title;
(i) filing type;
(j) effective date requested, including: new or renewal;
(k) a statement indicating whether the filing is a reference filing, including the reference organization name and reference organization number and title, if applicable;
(l) company’s date of filing;
(m) status of filing in domicile;
(n) company tracking number;
(o) filing description; and
(p) the appropriate filing fees, including check number and fee amount, if applicable.
(2) The form filing schedule document shall include:
(a) company tracking number;
(b) corresponding company tracking number of rate or rule filing, if applicable; and
(c) a description of the filing, including:
(i) form name, description and synopsis;
(ii) form number, including edition date;
(iii) a statement whether the filing is new, a replacement or a withdrawal;
(iv) if the filing is a replacement, the form number it replaces; and
(v) the previous state filing number.
C. Number of copies: The filer shall prepare the letter for transmission in duplicate. A stamped, self-addressed envelope must be included. The insurance division shall retain one copy and return the other to the filer with indication of the action taken by the division.
D. Name and address: The name and address of the insurer making the filing shall be clearly indicated. If group insurer stationery is used, the filer must identify the insurer or insurers for whom the filing is intended to be made.
E. Description: The filer shall give a description of the policy forms, endorsements, riders or applications being filed, identifying specifically the policy form affected and indicating whether it is a new policy form or supersedes current policy form filings, specifically describing the changes, including whether any of the changes include limitations, reductions or restrictions in coverages. This description may be given generally by reference to the title of the policy form, if any, enclosed with the filing.
F. Effective date: The filer shall state in the letter the date that the insurer proposes the form to become effective.
[6-3-70; 7-1-97; 13.8.3.10 NMAC - Rn & A, 13 NMAC 8.3.10, 3-1-06]