12.6.2.128

PRIMARY DATA ELEMENTS. The primary data elements used in the UCC information management system are the following.

1. A. Identification numbers.

   (1) Each initial financing statement is identified by its file number as described in Subsection E of 12.6.2.7 NMAC. Identification of the initial financing statement is entered on written UCC documents or otherwise permanently associated with the record maintained for UCC documents in the UCC information management system. A record is created in the information management system for each initial financing statement and all information comprising such record is maintained in such system. Such record is identified by the same information assigned to the initial financing statement.

   (2) A UCC document other than an initial financing statement is identified by a unique file number assigned by the filing officer. In the information management system, records of all UCC documents other than initial financing statements are linked to the record of their related initial financing statement.

2. B. Type of document. The type of UCC document from which data is transferred is identified in the information management system from information supplied by the remitter.
3. C. Filing date and filing time. The filing date and filing time of UCC documents are stored in the information management system. Calculation of the lapse date of an initial financing statement is based upon the filing date.
4. D. Identification of parties. The names and addresses of debtors and secured parties are transferred from UCC documents to the UCC information management system using one or more data entry or transmittal techniques.
5. E. Status of financing statement. In the information management system, each financing statement has a status of active or inactive.
6. F. Page count. The total number of pages in a UCC document is maintained in the information management system.
7. G. Lapse indicator. An indicator is maintained by which the information management system identifies whether or not a financing statement will lapse and, if it does, when it will lapse. The lapse date is determined as provided in 12.6.2.202 NMAC.

[12.6.2.128 NMAC - N, 7/1/2001]