1. A. The lead agency shall be responsible for securing an appropriate budget for all maintenance, operation and preventative maintenance costs as defined herein. Budget requests will consider the following if applicable:

   (1) custodial services;

   (2) custodial cleaning supplies;

   (3) landscape and grounds;

   (4) building maintenance;

   (5) routine building maintenance supplies;

   (6) heating, cooling and ventilation system equipment maintenance;

   (7) generator maintenance;

   (8) sewage system maintenance;

   (9) security services;

   (10) fire suppression systems maintenance including fire extinguisher inspection;

   (11) utilities;

   (12) recycle program: recycle program shall comply with the New Mexico Solid Waste Act;

   (13) in compliance with any facility related governor’s executive orders.

2. B. The property control division will be responsible for alterations, modifications, and major repairs. Funding for these types of projects may require legislative appropriation.
3. C. Lead agency shall comply with the PCD “facility maintenance standards” (an electronic copy may be obtained from PCD). Should the lead agency fail to follow the facilities maintenance standards, thereby ensuring that the buildings are being maintained to standard, the property control division may have a budget amount necessary to maintain the facility and grounds transferred to a new lead agency the general services department, building services division so that they will be able to ensure that they have the budget to take over the maintenance of the buildings(s) or campus that the lead agency occupies thereby ensuring compliance with the “facilities maintenance standards” manual. Cost of utilities may remain with the state agency in order to more appropriately manage energy conservation directives.
4. D. With the assistance and approval of the property control division the lead agency shall be responsible for seeking operating funds in an amount comparable with the national average for operating costs as published by the building owners and managers association (BOMA) “annual experience and exchange report for office buildings”. Non-office buildings including 24 hour use facilities, will seek operating budgets as appropriate for their facility.

5. E. By July 1 of each calendar year, the lead agency shall provide to the property control division a maintenance report on the form provided by the division that includes the following items:

   (1) budget for maintenance and operation for upcoming fiscal year;

   (2) list of all buildings, including square footage of buildings to be maintained;

   (3) contact name of person responsible for operation and maintenance of building(s);

   (4) number of state employees or contract workers assigned to perform building maintenance, landscape maintenance, custodial services and security;

   (5) list of critical maintenance contracts utilized for the purpose of maintaining the assigned building(s);

   (6) list of major repairs needed for each building.

[1.5.24.22 NMAC - N, 1/1/09]